Enrollment & Tuition Policies

DanceWorks Waiver & Policies Agreement

By registering my child with DanceWorks by T LLC (“DanceWorks”), I confirm that I have read, understand, and agree to the following terms and policies. This Agreement is governed by the laws of the State of Illinois.

Registration Fees

A $25 annual registration fee per student applies for the school year.
An additional $25 registration fee applies for summer classes.
Registration fees help cover licensing, insurance, software, and facility maintenance.
Registration fees are non-refundable and non-transferable.

Tuition, Sessions & Enrollment

Classes meet approximately 17 to 21 times per session, depending on the day of the week.
By registering, I agree to the full tuition and fee schedule for all programs in which my child is enrolled.
DanceWorks reserves the right to adjust class times, schedules, instructors, and programming as needed.
Promo codes must be entered at checkout and cannot be applied retroactively.

Rolling Enrollment (Fall to Spring)

To simplify registration for our families, DanceWorks utilizes rolling enrollment from Fall Session into Spring Session.
Students enrolled in Fall are automatically enrolled in Spring.
No re-registration is required.
Your child’s place in class is automatically reserved.
Spring tuition of $415 ($360 for Twinkle Stars) will be automatically charged to your payment method on file on January 1.
You may cancel before the Spring charge, at no cost, by submitting a withdrawal request no later than December 31 (see Withdrawal Requests below).

I understand and agree that my child is enrolled from Fall through Spring, that Spring tuition will be automatically charged on January 1 as described above, and that I may cancel by the date and method stated.

Withdrawal Requests

A written withdrawal request must be submitted by email to the Studio Director and receive written confirmation from DanceWorks staff no later than December 31st.
Withdrawal requests are not considered received until written confirmation has been provided by DanceWorks.
Verbal conversations, phone calls, text messages, social media messages, or notifications given to instructors do not constitute official withdrawal notice.
Families remain financially responsible for all tuition and fees until an official withdrawal request has been submitted and confirmed.
Spring tuition will be charged on January 1st for all students enrolled in Fall.
After December 31st, withdrawals, refunds, credits, or cancellations for Spring enrollment will not be accepted. No exceptions.

Payments & Billing

All payments are processed through Studio Pro using AutoPay.
Accepted payment methods include ACH and credit card.
Credit card payments incur a 3% processing fee.
ACH payments incur a 1% processing fee.
If a scheduled payment is declined or fails, the family remains responsible for the amount due; a $20 returned-payment fee may apply, and the account may be placed on hold until the balance is current.

Refund & Transfer Policy

All payments are non-refundable and non-transferable. No exceptions.
This includes all tuition, installment, registration, recital, costume, performance, competition, workshop, special-event, party, merchandise, food, and camp fees, and is non-transferable between students, sessions, seasons, programs, classes, and events.
If a refund is granted at DanceWorks’ sole discretion due to circumstances unrelated to DanceWorks, a $40 processing fee will be deducted.
If a student registers for a class and later decides not to attend before classes begin, no refund will be issued.
Missed classes are not refundable (see Attendance & Make-Up Classes).

Attendance & Make-Up Classes

Missed classes are non-refundable.
A make-up class may be scheduled for the dancer who missed class, within the same session as the absence, if space permits.
Make-up classes have no cash value and may not be carried over into future sessions.
Regular attendance and punctuality are essential for student progress, confidence, and recital readiness.

Tardiness

Students are expected to arrive on time and ready to participate.

Late Pick-Up Policy

Students should be picked up within 10 minutes of class dismissal.
A $20 late pickup fee will automatically be charged to the family’s account after this grace period.

Private Lessons

All private lessons require 12 hours’ notice to cancel for a half refund, and 24 hours’ notice for a full refund.

Recital & Performances

DanceWorks hosts an annual recital, typically held in June. Venue and date are subject to change.
The DanceWorks recital webpage will always reflect the most current recital information.

Recital

Participation in the annual recital is optional. Families who choose to participate take on additional commitments and costs, including a $50 recital costume charge, a commitment to attend the scheduled rehearsals, and a $25 fee for any costume exchange. Specific rehearsal dates, costume amounts, and deadlines vary from season to season. Families who opt in will complete a separate recital confirmation form in advance (typically in December) confirming their participation and acknowledging that season’s schedule, costs, and policies.

A recital fee per dancer will be charged when Spring tuition is processed
Recital fees cover goods and services ordered for the recital and are not refundable once ordered.

Costumes

Costumes remain the property of DanceWorks by T LLC until the family’s account is paid in full.
If a student withdraws from classes before recital, the costume remains the property of DanceWorks.
Costume charges are not refundable once ordered.

Performance Fees

Performance fees and installments cover goods and services ordered for the performance and are not refundable once ordered.

Dress Code & Student Behavior

Proper dance attire is required for safety, professionalism, and effective instruction.
Students not in proper dress code may be asked to sit out.
Students are expected to arrive on time.
Students must treat classmates, teachers, staff, and studio property with respect.
Students are expected to follow teacher instructions and classroom expectations at all times.
Failure to comply with studio rules may result in sitting out of class, removal from class, or suspension or expulsion from the studio.
Any refund in that situation is handled under the Refund & Transfer Policy above.

Communication & Media Release

By registering, I agree to receive communication from DanceWorks via email, text message, and Studio Pro notifications.
I consent to DanceWorks by T LLC using photographs, videos, recordings, and images of my child for marketing, social media, advertising, print materials, studio publications, and promotional purposes.
No compensation will be provided for such use.

Weather, Emergencies & Virtual Programming

DanceWorks does not provide refunds for weather-related closures, facility closures, public-health emergencies, acts of God, government restrictions, or other circumstances beyond DanceWorks’ control.
At any time, DanceWorks may move classes to a virtual format, including Zoom, if it is deemed unsafe or impractical to conduct classes in person.
All tuition obligations and cancellation policies remain in effect regardless of instructional format.

Health & Medical Authorization

I certify that my child is physically healthy and capable of participating in all activities for which they are registered.
In the event of injury or a medical emergency, I authorize DanceWorks and its staff to secure emergency medical care for my child if I cannot be reached promptly, and I am responsible for any resulting medical costs.
I have provided the studio with an Emergency contact name and phone number and let the studio know about any allergies or medical conditions.

Liability Waiver & Assumption of Risk

I understand that dance, acrobatics, fitness classes, performances, camps, workshops, parties, and related activities involve inherent risks of injury.
I voluntarily assume all risks associated with my child’s participation.
DanceWorks by T LLC is not responsible for students before class begins or after class ends.
To the fullest extent permitted by law, and on my own behalf, I release and hold harmless DanceWorks by T LLC, its owners, staff, instructors, volunteers, venues, contractors, and representatives from any and all claims, liabilities, injuries, damages, losses, expenses, or causes of action arising from participation in DanceWorks activities, including those arising from ordinary negligence. This release does not apply to gross negligence, recklessness, or willful or intentional misconduct.
I agree to reimburse DanceWorks for any damage caused by myself or my child to studio property, equipment, furnishings, costumes, facilities, or materials.

Policy Updates

DanceWorks reserves the right to revise, update, or modify these policies, procedures, fees, terms, and conditions as needed.
For material changes, DanceWorks will provide notice to enrolled families, and continued participation after that notice constitutes acceptance of all current policies.

Governing Law & Other Terms

This Agreement is governed by the laws of the State of Illinois.
If any provision of this Agreement is found unenforceable, the remaining provisions remain in full force and effect.

By registering for classes, camps, performances, parties, workshops, competitions, or any DanceWorks program, I acknowledge that I have read, understand, and agree to all terms and conditions contained in this agreement.

I have read and agree to the DanceWorks Waiver & Policies Agreement.

I understand and agree to the Fall-to-Spring automatic renewal and the January 1 Spring tuition charge.

Student name(s): ______________________________________________

Parent / Guardian name: ________________________________________

Signature: __________________________________ Date: ______________